Facilities use

Start here to apply to rent a district facility

Welcome! Our facilities are available for rental when not in use for school programs or undergoing maintenance. They may be reserved for community use on a first-come, first-served basis in compliance with the District’s policies, procedures, rules, regulations, and published rental fees.  All school-related activities shall be given priority in the use of facilities and grounds under the Civic Center Act and on an equitable basis. The district’s administrative staff makes final decisions on all facility use requests.  

The Mountain View Whisman School District uses Facilitron, an online platform that allows convenient access to reservation requests. Facilitron will assist with the set-up of organization and user accounts along with verification of non-profit status (if applicable).

Facilitron will also collect payment and proof of insurance (certificate of insurance) on Mountain View Whisman School District’s behalf.  Payments can be submitted conveniently on Facilitron. Payment options include major credit cards, checks, ACH/eCheck, and Paypal. Proof of insurance (certificate of insurance) can also be conveniently uploaded into the system, and/or it can be obtained directly through Facilitron.

The only way to request use of a district facility is by creating a Facilitron account and submitting a request online.

Please review the information in the sections below and click here to begin a facilities use application.

Facilitron Facilities
Use Application

If you have questions regarding the use of MVWSD facilities, please contact Melanie Agront at 650-526-3500 extension 1185.

Field Use
Afterschool field use for all campuses, except Jose Antonio Vargas Elementary, is scheduled through the City of Mountain View.  Please call the City of Mountain View Community Services Department at 650-903-6331 for more information.
Insurance Requirements
All renters are required to present proof of insurance in order to rent a school facility. This comes in the form of a certificate from the insurer. 

The minimum coverage:
General Commercial Liability Each Occurrence: $1,000,000 General Aggregate: $2,000,000 Personal Injury: $1,000,000 Fire Damage: $500,000 Medical Expenses: $1,000,000 
Facilities Use Rates
Facility use rates are determined by the rental category that an organization belongs to and the type of facility being rented. Please see the chart below for general information. 

Rental fees chart

Below is a chart with detailed costs for each facility. In kind-contributions for rental fees will be considered on a case by case basis.

Please note, the specific cost for your rental request will be determined as you complete the application process.

facility fee schedule 23-24
Facilitron Information
Please click HERE for a video about how to use Facilitron to place a rental request. If you need any assistance setting up an account and/or in submitting a facility use request, please contact Facilitron directly at: 
[email protected], or by calling them at: 800-272-2962 ext 1.
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