Student Attendance

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Every minute counts

Help our students be their best. When we reduce chronic absence we improve graduation rates, increase academic achievement and give young people the best chance at success in their adult life. 

Why is it important that students are in school regularly? Research shows that school attendance is a strong indicator of success. It's about students learning what they need to know, belonging to the school community, and being part of the team that is preparing them with good habits for high school.


Regular school attendance is required by the state law, and is included in the District’s Local Control Accountability plan (LCAP) and reported in the California School Dashboard. State law requires MVWSD to notify parents whose students are truant or chronically absent. The state, county, and district are monitoring attendance, both excused and unexcused absences because the goal is for students to be in school as often as possible. Our schools’ goals are a 97% attendance rate.

How does Distance Learning impact absences?

Attendance is still required by state law during distance learning. According to Senate Bill 98, schools must track daily attendance, work completion, and student engagement with any type of remote learning (with full distance learning and a hybrid of in-person and distance learning).  

Attendance will be taken daily.

Teachers will monitor and score regular work completion. 

Students will receive regular scores for participation. 


Students with an attendance and/or engagement (work completion and participation) rate of less than 60% per week will require a Re-Engagement Plan.

Is Distance Learning attendance mandatory?

Yes.  Like in physical school, students are expected to attend school daily and be on time because we know positive school outcomes are directly related to student attendance and it’s also state law (SB 98). With this said, we know that distance learning, especially for our youngest students, is not easy. It will take time for all of us to become comfortable in the new routine. Teachers and principals are here to help you work with your child to create a positive experience. It is our hope that students will build their stamina and comfort with distance learning over time with help from their parents and teachers. 

Attendance and participation during distance learning

In addition to school attendance, California law requires students to participate actively in distance learning and turn in assignments. To ensure that students get the best experience possible and don’t fall behind academically, Senate Bill 98 requires that MVWSD track students’ attendance, participation and work completion. 

The intent of the law is not to stress families and districts, but to make sure that during distance learning, all students are connected, supported and have access to quality, challenging content aligned to grade level standards equivalent to in-person instruction. Again, if your child is having difficulty with distance learning, please let us know so that we can help.

When is attendance taken?

On Monday, Tuesday, Thursday, and Friday, student attendance and participation will be logged at the end of the day every day for elementary students, and at the end of every period for middle school students. 

On Wednesdays, attendance is counted through students' participation in the school day. Students should submit completed assignments for all periods to Google Classroom by the end of the students' school day on Wednesdays in order to fulfill their participation requirement for the day.

Should I report my child’s absence?

If your student is absent or has an appointment, please know that you will need to follow our normal routine of reporting absences by calling or emailing us as soon as possible. If your child is having difficulty with distance learning, please let us know. If you don’t report your student’s absence, your school will be calling you to determine the reason for the absence. 

Where can I see my student’s attendance?

You can view it in Powerschool under “Attendance History” in the left hand navigation menu.

What do the attendance/participation codes I see in Powerschool mean?

On Monday, Tuesday, Thursday, and Friday, attendance and participation will be entered into PowerSchool every period using the following codes:

DL3:  Full DL Participation (I attended and actively participated in my Zoom meetings and completed all of my daily assignments)
DL2: Partial Live Participation (I attended the Zoom meetings and completed most of my daily assignments)
DL1:  Partial Live Participation (I attended some of the scheduled Zoom meetings and partially completed the daily assignments)
DL0: No DL Participation (I did not attend the Zoom meetings and did not complete assignments).

Since learning is asynchronous on Wednesdays, how do students complete their attendance and participation requirements on those days? 

Attendance and participation will be entered into PowerSchool using the following codes:
AS2:  Full Async Participation (Assignments Completed )
AS1:  Partial Async Participation (Assignments Partially Completed) 
AS0:  No Async Participation (Assignments Not Completed)

Elementary School
On Wednesdays: Students should attend their morning check in. Teachers will share an overview of the assignments for the day and answer student questions. The afternoon check in is optional. Students may attend to ask questions of their teacher, or opt to skip it. Wednesday assignments count as students’ asynchronous participation. Assignments should be completed and turned in by the end of the students’ school day on Wednesdays. We recommend that students complete and submit their assignments throughout the day, rather than waiting until the afternoon.

Monday, Tuesday, Thursday, Friday: Students should attend their morning and afternoon check ins. 

Middle School
On Wednesdays: Middle school teachers will hold office hours between 8:00-8:15. This is students’ opportunity to ask questions of their teachers. Attendance at these office hours is optional. The afternoon/5th period check out (2:50-2:55) on Zoom has been eliminated. Assignments for all periods are to be submitted to Google Classroom by the end of the students’ school day on Wednesdays to count as students’ asynchronous participation. We recommend that students complete and submit their assignments throughout the day, rather than waiting until the afternoon. 

Monday, Tuesday, Thursday, Friday: Students would attend their classes on Zoom as usual.

What is included in attendance monitoring?

During Distance Learning, MVWSD must track the reasons why students are not participating in addition to verifying absences as either excused or unexcused. Parents are required to contact their school within 24 hours to let us know the reason your student was not able to attend school. We want to work with you to resolve any barriers to your student's participation and to correctly document the reason for the absence.

What’s an Excused vs. Not Excused absence?  

Illness, doctor’s appointments, bereavement, and certain religious exercises are excused absences.  All other reasons are not considered excused.  If you are having issues with your computer or internet, please let your teacher or school know so that we can help resolve them and get your student back in class. Good attendance will help your children do well in school and in life, so please help them make good choices. For more information, click here. 

What does a Re-engagement Plan look like?

Re-engagement Tier 1: 
* Families of absent students will be contacted to document the reason for absences.
* The school will work with families to remove barriers to attendance, work completion and/or participation.
* The school will provide written communication to parents documenting the supports put into place. 

Re-engagement Tier 2:
* If students continue to have low attendance, participation, and/or work completion, the school will continue to communicate with the family and provide support with removing barriers.
* The school will educate families about truancy laws.
* A meeting will be scheduled to review attendance and engagement expectations and  develop an individualized support plan to improve student attendance, participation, and/or work completion.

Re-engagement Tier 3:
* If student attendance, participation, and/or work completion still has not improved, a meeting will be scheduled and a formal contract will be put in place for student support. 

Re-engagement Tier 4:
* If student attendance, participation, and/or work completion still has not improved, the principal will review the contract with families again and move forward with the district School Attendance Review Team.

Click on the links to find more detailed information regarding attendance, tardies, and reporting absences.  (Absences & Excuses - AR 5113BP 5113,  Attendance

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