4161.9 AR - Catastrophic Leave Program

All Personnel
AR 4161.9/4261.9/4361.9
Regulation Reviewed:  July 11, 2019


The following regulation is not intended to supersede any provisions of collective bargaining agreements.

When an employee or a member of his/her family experiences a catastrophic illness or injury which requires the employee to take time off from work for an extended period of time, and the employee has exhausted all available sick leave and other paid time off, he/she may request donation of accrued vacation or sick leave credits.  (Education Code 44043.5)

In making such a request, the employee shall provide verification of the catastrophic injury or illness.  (Education Code 44043.5)

Verification shall be made by means of a letter, dated and signed by the sick or injured person's physician, indicating the incapacitating nature and probable duration of the illness or injury.

Upon determination that the employee is unable to work due to his/her own or a family member’s catastrophic illness or injury, any other employee, upon written notice to the Governing Board, may donate accrued vacation and/or sick leave credits to the requesting employee.  Donations shall be at a minimum of eight hours, in hour increments and are irrevocable.  The employee who is the recipient of the donated leave credits shall use those credits within twelve consecutive months.  

To ensure that employees retain sufficient accrued sick leave to meet their own needs, donors shall not reduce their accumulated sick leave to fewer than 64 hours. (Education Code 44043.5)

An employee who received paid catastrophic leave shall use any leave credits that he/she continues to accrue on a monthly basis before receiving paid leave pursuant to this program.

The Superintendent or designee shall ensure that all donations are confidential.


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