Students
Board Policy No. 5125.1
Policy Adopted: June 17, 2008
Policy Revised: Sept. 18, 2025
RELEASE OF DIRECTORY INFORMATION
The Governing Board recognizes the importance of maintaining the confidentiality of directory information and therefore authorizes the release of such information only in accordance with law, Board Policy and Administrative Regulation.
The Superintendent or designee may release student directory information to representatives of the news media or nonprofit organizations in accordance with Board policy and administrative regulation.
The Superintendent or designee may limit or deny the release of specific directory information to any public or private nonprofit organization based on a determination of the best interest of district students. (Education Code 49073)
A student's directory information shall only be included in the minutes of the Board's meeting in accordance with Board Bylaw 9324 - Minutes and Recordings.
Under no circumstances shall directory information be disclosed to a private profit-making entity, except for representatives of the news media and prospective employers, in accordance with law, Board policy, and administrative regulation.
Policy Reference Disclaimer: These references are not intended to be part of the policy itself, nor do they indicate the basis or authority for the Governing Board to enact this policy. Instead, they are provided as additional resources for those interested in the subject matter of the policy.
State Description
Ed. Code 234.7 Student protections relating to immigration and citizenship status
Ed. Code 48985 Notices to parents in language other than English
Ed. Code 49061 Definitions; directory information
CSBA Sample District Policy Manual
CSBA Policy Management Console 1
Ed. Code 49063 Notification of parents of their rights
Ed. Code 49073 Release of directory information
Ed. Code 49073.2 Privacy of student and parent/guardian personal information; minutes of board meeting
Ed. Code 49073.5 Directory information; military representatives; telephone numbers
Ed. Code 49603 On campus access to employers and military services
State Description
Federal Description
10 USC 503 Military recruiter access to directory information
20 USC 1232g Family Educational Rights and Privacy Act (FERPA) of 1974
20 USC 7908 Armed forces recruiter access to students and student recruiting
information
34 CFR 99.1-99.67 Family Educational Rights and Privacy
42 USC 11434a McKinney-Vento Homeless Assistance Act; definitions
Management Resources Description
CA Office of the Attorney General Publication
Promoting a Safe and Secure Learning Environment for All: Guidance and
Model Policies to Assist California's K-12 Schools in Responding to
Immigration Issues, December 2024
U.S. Department of Education Publication Model Notice for Directory Information, March 2011
U.S. Department of Education Publication Dear Colleague Letter Regarding Military Recruiter Provisions of ESEA,
November 2016
Website CSBA District and County Office of Education Legal Services
Website California Attorney General's Office
Website U.S. Department of Education, Office of the Chief Privacy Officer
Cross References Description
1100 Communication With The Public
1113 District And School Websites
1113 District And School Websites
1113-E(1) District And School Websites
1114 District-Sponsored Social Media
1114 District-Sponsored Social Media
1260 Educational Foundation
1340 Access To District Records
1340 Access To District Records
3515 Campus Security
3515 Campus Security
3580 District Records
3580 District Records
4040 Employee Use Of Technology
4040-E(1) Employee Use Of Technology
4119.23 Unauthorized Release Of Confidential/Privileged Information 2
4135 Soliciting And Selling
4219.21 Professional Standards
4219.21-E(1) Professional Standards
4219.23 Unauthorized Release Of Confidential/Privileged Information
4235 Soliciting And Selling
4319.21 Professional Standards
4319.21-E(1) Professional Standards
4319.23 Unauthorized Release Of Confidential/Privileged Information
4335 Soliciting And Selling
5020 Parent Rights And Responsibilities
5020 Parent Rights And Responsibilities
5022 Student And Family Privacy Rights
5022 Student And Family Privacy Rights
5125 Student Records
5125 Student Records
5131.1 Bus Conduct
5131.1 Bus Conduct
5145.12 Search And Seizure
5145.12 Search And Seizure
5145.13 Response To Immigration Enforcement
5145.13 Response To Immigration Enforcement
5145.3 Nondiscrimination/Harassment
5145.3 Nondiscrimination/Harassment
5145.6 Parent/Guardian Notifications
5145.6-E(1) Parent/Guardian Notifications
6164.2 Guidance/Counseling Services
6173 Education For Homeless Children
6173 Education For Homeless Children
6173-E(1) Education For Homeless Children
6173-E(2) Education For Homeless Children
9324 Minutes And Recordings