Instruction    
Administrative Regulation No. 6145
Regulation reviewed: October 4, 2018
Regulation updated: September 19, 2024 

EXTRACURRICULAR AND COCURRICULAR ACTIVITIES

Definitions

For purposes of applying eligibility criteria for student participation, extracurricular and cocurricular activities shall be defined as follows: (Education Code 35160.5)

1. Extracurricular activities are not part of the regular school curriculum, are not graded, do not offer credit, do not take place during classroom time, and have all of the following characteristics:
    a. The program is supervised or financed by the school district.
    b. Students participating in the program represent the school district.
    c. Students exercise some degree of freedom in the selection, planning, or control of the program.
    d. The program includes both preparation for performance and performance before an audience or spectators.

2. Cocurricular activities are programs that may be associated with the curriculum in a regular classroom.
An activity is not an extracurricular or cocurricular activity if either of the following conditions applies: (Education Code 35160.5)

1. It is a teacher-graded or required program or activity for a course which satisfies the entrance requirements for admission to the California State University or the University of California.

2. It is a program that has as its primary goal the improvement of academic or educational achievement of students.

Eligibility Requirements
The grade point average (GPA) used to determine eligibility for extracurricular and cocurricular activities shall be based on grades of the last previous grading period during which the student attended class at least a majority of the time. If a student was not in attendance for all, or a majority of, the grading period due to absences excused by the school for reasons such as serious illness or injury, approved travel, or work, the GPA used to determine eligibility shall be the grading period immediately prior to the excluded grading period(s). (Education Code 35160.5)

When a student becomes ineligible to participate in extracurricular or cocurricular activities in the upcoming grading period, or when he/she is subject to probation, the principal or designee shall provide written notice to the student and his/her parent/guardian.

Supervision
All extracurricular activities conducted under the name or auspices of a district school or any class or organization of the school, regardless of where the activities are held, shall be under the direct supervision of certificated employees. (5 CCR 5531)

Any noncertificated person working with students in a district-sponsored extracurricular student activity program shall possess an Activity Supervisor Clearance Certificate from the Commission on Teacher Credentialing or shall have cleared a Department of Justice and Federal Bureau of Investigation criminal background check prior to beginning his/her duties, in accordance with BP 4127/4227/4327 - Temporary Athletic Team Coaches. (Education Code 49024)

Policy Reference Disclaimer:
These references are not intended to be part of the policy itself, nor do they indicate the basis or authority for the board to enact this policy. Instead, they are provided as additional resources for those interested in the subject matter of the policy.
State Codes,
5 CCR 350, Fees not permitted
5 CCR 4900-4965, Nondiscrimination in elementary and secondary educational programs receiving state or federal
financial assistance
5 CCR 5531, Supervision of extracurricular activities of students
CA Constitution Article 9, Section 5, Common school system
Ed. Code 35145, Public meetings
Ed. Code 35160.5, Intradistrict open enrollment
Ed. Code 35179, Interscholastic athletics; associations or consortia
Ed. Code 35181, Governing board authority to set policy on responsibilities of students
Ed. Code 48850, Academic achievement of students in foster care and homeless children
Ed. Code 48930-48938, Student organizations
Ed. Code 49010-49013, Student fees
Ed. Code 49024, Activity Supervisor Clearance Certificate
Ed. Code 49700-49703, Education of children of military families
Federal Codes,
42 USC 2000h-2-2000h-6, Title IX of the Civil Rights Act of 1964
Management Resources,
California Department of Education Publication, Pupil Fees, Deposits, and Other Charges, Fiscal Management Advisory
12-02, April 24, 2013
California Task Force Report to the Legislature, Compact on Educational Opportunity for Military Children:
Preliminary Final Report, March 2009
Commission on Teacher Credentialing Publication, Information on Assembly Bill 346 Concerning the Activity Supervisor
Clearance Certificate (ASCC), Coded Correspondence 10-11, July 20, 2010
Court Decision, Hartzell v. Connell (1984) 35 Cal. 3d 899
Website, CSBA District and County Office of Education Legal Services
Website, California Association of Directors of Activities
Website, California Interscholastic Federation
Website, Commission on Teacher Credentialing
Website, CSBA
Website, California Department of Education

Cross References ,
0410, Nondiscrimination In District Programs And Activities
1230, School-Connected Organizations
1230, School-Connected Organizations
1240, Volunteer Assistance
1240, Volunteer Assistance
1260, Educational Foundation
1312.3, Uniform Complaint Procedures
1312.3, Uniform Complaint Procedures
1312.3-E(1), Uniform Complaint Procedures
1312.3-E(2), Uniform Complaint Procedures
1330, Use Of School Facilities
1330, Use Of School Facilities
3260, Fees And Charges
3260, Fees And Charges
3452, Student Activity Funds
3513.4, Drug And Alcohol Free Schools
3514, Environmental Safety
3514, Environmental Safety
3554, Other Food Sales
3554, Other Food Sales
4112.5, Criminal Record Check
4112.5-E(1), Criminal Record Check
4127, Temporary Athletic Team Coaches
4127, Temporary Athletic Team Coaches
4141.6, Concerted Action/Work Stoppage
4141.6, Concerted Action/Work Stoppage
4212.5, Criminal Record Check
4212.5-E(1), Criminal Record Check
4227, Temporary Athletic Team Coaches
4227, Temporary Athletic Team Coaches
4241.6, Concerted Action/Work Stoppage
4241.6, Concerted Action/Work Stoppage
4312.5, Criminal Record Check
4312.5-E(1), Criminal Record Check
4327, Temporary Athletic Team Coaches
4327, Temporary Athletic Team Coaches
5113, Absences And Excuses
5113, Absences And Excuses
5113.11, Attendance Supervision
5121, Grades/Evaluation Of Student Achievement
5121, Grades/Evaluation Of Student Achievement
5131, Conduct
5131.1, Bus Conduct
5131.1, Bus Conduct
5137, Positive School Climate
5141.22, Infectious Diseases
5141.22, Infectious Diseases
5144, Discipline
5144, Discipline
5144.1, Suspension And Expulsion/Due Process
5144.1, Suspension And Expulsion/Due Process
5144.2, Suspension And Expulsion/Due Process (Students With Disabilities)
5145.3, Nondiscrimination/Harassment
5145.3, Nondiscrimination/Harassment
5145.7, Sex Discrimination and Sex-Based Harassment
5145.7, Sex Discrimination and Sex-Based Harassment
5145.71, Title IX Sex Discrimination and Sex-Based Harassment Complaint Procedures
5145.71-E(1), Title IX Sex Discrimination and Sex-Based Harassment Complaint Procedures
5148.2, Before/After School Programs
5148.2, Before/After School Programs
6020, Parent Involvement
6020, Parent Involvement
6142.3, Civic Education
6142.7, Physical Education And Activity
6142.7, Physical Education And Activity
6143, Courses Of Study
6143, Courses Of Study
6145.2, Athletic Competition
6145.2, Athletic Competition
6145.5, Student Organizations And Equal Access
6145.5, Student Organizations And Equal Access
6145.6, International Exchange
6145.6, International Exchange
6146.1, High School Graduation Requirements
6153, School-Sponsored Trips
6153, School-Sponsored Trips
6164.6, Identification And Education Under Section 504
6164.6, Identification And Education Under Section 504
6173, Education For Homeless Children
6173, Education For Homeless Children
6173-E(1), Education For Homeless Children
6173-E(2), Education For Homeless Children
6173.1, Education For Foster Youth
6173.1, Education For Foster Youth
6173.2, Education Of Children Of Military Families
6173.2, Education Of Children Of Military Families
6178, Career Technical Education
6178, Career Technical Education
9150, Student Board Members
9310, Board Policies