3311 BP - Bids

Business and Noninstructional Operations
Board Policy No.  3311
Policy approved:  April 6, 2017

Bids

The Governing Board is committed to promoting public accountability and ensuring prudent use of public funds.  In leasing or purchasing equipment, materials, supplies, or services for the district and when contracting for public projects involving district facilities, the Board shall explore lawful opportunities to obtain the greatest possible value for its expenditure of public funds.  When required by law, or if the Board determines that it is in the best interest of the district, such leases and purchases shall be made using competitive bidding.

The Superintendent or designee shall establish comprehensive bidding procedures for the district in accordance with law.  The procedures shall include a process for advertising bids, instructions and timelines for submitting and opening bids, and other relevant requirements.

No work, project, service, or purchase shall be split or separated into smaller work orders or projects for the purpose of evading the legal requirements of Public Contract Code 20111-20118.4.  (Public Contract Code 20116)

˜When calling for bids, the Superintendent or designee shall ensure that the bid specification clearly describes in appropriate detail the quality, delivery, and service required and includes all information which the district knows, or has in its possession, that is relevant to the work to be performed or that may impact the cost of performing the work.

The Superintendent or designee shall develop the procedures to be used for rating bidders for award of contracts which, by law or Board policy, require prequalification.  The procedures shall identify a uniform system for rating bidders and shall address the issues covered by the standardized questionnaire and model guidelines developed by the Department of Industrial Relations pursuant to Public Contract Code 20101.

(cf. 9270 - Conflict of Interest)

Except as authorized by law and specified in the administrative regulation, contracts shall be let to the lowest responsible bidder who shall give such security as the Board requires, or else all bids shall be rejected.  (Public Contract Code 20111)

When the Board has determined that it is in the best interest of the district, the district may piggyback onto the contract of another public agency or corporation to lease or purchase equipment or supplies to the extent authorized by law.  (Public Contract Code 20118)

Legal Reference
EDUCATION CODE
17070.10-17079.30  Leroy F. Greene School Facilities Act
17406  Lease-leaseback contract
17595  Purchase of supplies through Department of General Services
17602  Purchase of surplus property from federal agencies
38083  Purchase of perishable foodstuffs and seasonable commodities
38110-38120  Apparatus and supplies
39802  Transportation services
GOVERNMENT CODE
4217.10-4217.18  Energy conservation contracts
EDUCATION CODE
17070.10-17079.30  Leroy F. Greene School Facilities Act
17406  Lease-leaseback contract
17595  Purchase of supplies through Department of General Services
1
7602  Purchase of surplus property from federal agencies
38083  Purchase of perishable foodstuffs and seasonable commodities
38110-38120  Apparatus and supplies
39802  Transportation services
GOVERNMENT CODE
4217.10-4217.18  Energy conservation contracts
4330-4334  Preference for California-made materials
6252  Definition of public record
53060  Special services and advice
54201-54205  Purchase of supplies and equipment by local agencies
PUBLIC CONTRACT CODE
1102  Emergencies
2000-2002  Responsive bidders
3000-3010  Roofing projects
3400  Bids, specifications by brand or trade name not permitted
3410  United States produce and processed foods
6610  Bid visits
12200  Definitions, recycled goods, materials and supplies
20101-20103.7  Public construction projects, requirements for bidding
20103.8  Award of contracts
20107  Bidder's security
20111-20118.4  Contracting by school districts
20189  Bidder's security, earthquake relief
22002  Definition of public project
22030-22045  Alternative procedures for public projects (UPCCAA)
22050  Alternative emergency procedures
22152 Recycled product procurement

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